ARTICLE I: NAME
name of this organization is the University Women of Cambria. We are a 501(c) 3
purpose of this organization is to encourage and enjoy the pursuit of higher
1. Awarding annual scholarships to
qualified graduating seniors of Cambria high schools
2. Promoting and participating in community
endeavors with an emphasis on education
3. Fostering fellowship among its
ARTICLE III: MEMBERSHIP
All women who hold a baccalaureate or
higher degree, or associate degree (or equivalent) from an accredited college
or university, or a degree from an accredited foreign institution may join
University Women of Cambria.
Applicant for membership will provide proof of degree.
Persons whom the Board members wish to honor may be designated to honorary membership by a
2/3 majority vote of the Board of Directors.
Membership may be denied or cancelled for cause by a two-thirds vote
of the Board of Directors.
4. Participation in
interest groups is available to all members.
ARTICLE IV: MEETINGS
Meetings for this organization are:
Held once a month from September through June, except for January.
Held for board members when called by the President.
ARTICLE V: DUES
Annual dues will be:
Established by a 2/3 majority vote of the total membership after
having been notified in advance that such a
vote will be taken.
Payable by the May meeting and delinquent after the June meeting.
ARTICLE VI: OFFICERS
The officers of the organization will
constitute the Board of Directors and will be:
President, First Vice President, Second Vice President, Treasurer,
Secretary, Immediate Past President
2. In March, the Board of Directors will appoint a nominating committee
three members. This committee will present nominations at
Elections will be held in May and installation of new officers will be held in June.
Duties of the Officers:
It is the duty of the President to:
Preside at all regular and board meetings
Schedule and conduct board meetings as necessary
Appoint committee chairs and fill board vacancies as they
occur subject to the approval of the
Oversee maintenance of the 501(c) 3 non-profit status of
b. First vice President(s)
It is the duty of the First Vice
1. Act as Program
Preside at meetings in the absence of the President
Assume the office of President should a vacancy occur in
c. Second Vice President
It is the duty of the Second Vice President
Act as Ways and Means Chair
Organize and supervise all fund raising activities
It is the duty of the Secretary to:
Record the minutes of all meetings: monthly, board and
special meetings called by the President.
correspondence as requested.
Present for approval the minutes of the previous meeting
It is the duty of the Treasurer to:
1. Collect dues and all other
monies and disburse funds
2. Maintain accurate records of all
financial transactions with
monthly Treasurer’s Report to be presented at
scheduled member meetings
annual record of all paid members for the
5. Maintain list
of paid reservations for each member meeting
the First Vice President and Attendance Chair to
prepare name tags)
6. Track annual budget to
actual activity for report at
meetings of the Board of Directors
7. The Treasurer plus the President and one
be designated as authorized signer at the
8. At least
annually, the President or her designee shall review
Treasurer’s records and reports for overall accuracy and
9. File forms
with regulatory agencies required to maintain the
organization’s 501(c) 3 non-profit status
f. Past President(s)
It is the duty of the Past
President to as a member of the Board of
Directors to offer support and advice acquired
It is the duty of the Parliamentarian to
ensure Robert’s Rules
of Order, Newly Revised, are observed
Any vacancy occurring on the Board of
Directors by reason of resignation, death or disqualification of an officer or
elected director may be filled by appointment by a majority vote of the
remaining members of the Board of Directors.
The newly appointed director will serve until the expiration of the term
of the vacated position.
ARTICLE VIII: CHAIRS
The chairs of the organization are:
Historian, Publicity, Scholarship, Telephone, Sunshine, Attendance,
Membership, Hospitality and
2. Duties of the Chairs are as follows:
the record of the organization’s activities.
To keep local news media informed of
meetings and activities and
promote visibility of the organization
to the community.
To coordinate a committee of five whose
task is to select
recipients for scholarships.
To co-ordinate a telephone calling tree
To be responsible for sending messages of
condolence or get
to members when appropriate.
To be responsible for preparing and distributing
nametags, greeting members and guests
at member meetings.
Membership: To encourage new memberships, determine the
prospective members as stated in the
membership records and welcome new
To organize, prepare and verify information
to be published in the
annual University Women of Cambria
Handbook and Directory.
ARTICLE IX: QUORUM
A quorum for a general business
meeting is Twenty percent (20%) of the total membership.
ARTICLE X: AMENDMENTS
These By-Laws may be amended by a two- thirds vote of the
entire membership after previous notification and presentation of the amendment
to the membership.
ARTICLE XI: PARLIAMENTARY AUTHORITY
The authority of the organization will be Robert’s
Rules of Order, Newly Revised.