University Women of Cambria - Supporting education for ourselves and our community
BYLAWS
ARTICLE I: NAME
The name of this organization is the University Women of Cambria. We are a 501(c) 3 non-profit organization.

ARTICLE II: Purpose
The purpose of this organization is to encourage and enjoy the pursuit of higher education by:
1. Awarding annual scholarships to qualified graduating seniors of Cambria high schools
2. Promoting and participating in community endeavors with an emphasis on education
3. Fostering fellowship among its members

ARTICLE III: MEMBERSHIP
All women who hold a baccalaureate or higher degree, or associate degree (or equivalent) from an accredited college or university, or a degree from an accredited foreign institution may join University Women of Cambria.
1. Applicant for membership will provide proof of degree.
 2. Persons whom the Board members wish to honor may be designated to honorary membership by a 2/3 majority vote of the Board of Directors.
3. Membership may be denied or cancelled for cause by a two-thirds vote
of the Board of Directors.
4. Participation in interest groups is available to all members.

ARTICLE IV: MEETINGS
Meetings for this organization are:
1. Held once a month from September through June, except for January.
2. Held for board members when called by the President.

ARTICLE V: DUES
Annual dues will be:
1. Established by a 2/3 majority vote of the total membership after
having been notified in advance that such a vote will be taken.
2. Payable by the May meeting and delinquent after the June meeting.

ARTICLE VI: OFFICERS
The officers of the organization will constitute the Board of Directors and will be:
1. President, First Vice President, Second Vice President, Treasurer,
Secretary, Immediate Past President and Parliamentarian.
2. In March, the Board of Directors will appoint a nominating committee of
three members.  This committee will present nominations at the April
membership meeting.
3. Elections will be held in May and installation of new officers will be held in June.

Duties of the Officers:
a. President(s)
It is the duty of the President to:
1. Preside at all regular and board meetings
2. Schedule and conduct board meetings as necessary
3. Appoint committee chairs and fill board vacancies as they
occur subject to the approval of the Board
4. Oversee maintenance of the 501(c) 3 non-profit status of
the organization
b. First vice President(s)
It is the duty of the First Vice President(s) to:
1. Act as Program Chair
2. Preside at meetings in the absence of the President
3. Assume the office of President should a vacancy occur in
that office
c. Second Vice President
It is the duty of the Second Vice President to:
1. Act as Ways and Means Chair
2. Organize and supervise all fund raising activities
d. Secretary
It is the duty of the Secretary to:
1. Record the minutes of all meetings: monthly, board and
special meetings called by the President. Handle
correspondence as requested.
2. Present for approval the minutes of the previous meeting
e. Treasurer
It is the duty of the Treasurer to:
1. Collect dues and all other monies and disburse funds
2. Maintain accurate records of all financial transactions with
supporting documentation
3. Prepare monthly Treasurer’s Report to be presented at
scheduled member meetings
4. Maintain annual record of all paid members for the
Membership chair
5. Maintain list of paid reservations for each member meeting
(for the First Vice President and Attendance Chair to
 prepare name tags)
6. Track annual budget to actual activity for report at
meetings of the Board of Directors
7. The Treasurer plus the President and one other Officer
shall be designated as authorized signer at the
organization’s financial institution
8. At least annually, the President or her designee shall review
the Treasurer’s records and reports for overall accuracy and
completeness
9. File forms with regulatory agencies required to maintain the
 organization’s 501(c) 3 non-profit status                              
f. Past President(s)
It is the duty of the Past President to as a member of the Board of
Directors to offer support and advice acquired from past
experience
g. Parliamentarian
It is the duty of the Parliamentarian to ensure Robert’s Rules
of Order, Newly Revised, are observed during meetings.
 
ARTICLEVII:  VACANCIES
Any vacancy occurring on the Board of Directors by reason of resignation, death or disqualification of an officer or elected director may be filled by appointment by a majority vote of the remaining members of the Board of Directors.  The newly appointed director will serve until the expiration of the term of the vacated position.


ARTICLE VIII: CHAIRS
The chairs of the organization are:
1. Historian, Publicity, Scholarship, Telephone, Sunshine, Attendance,
Membership, Hospitality and Annual Directory.
2. Duties of the Chairs are as follows:
a. Historian:
To maintain the record of the organization’s activities.
b. Publicity:
To keep local news media informed of meetings and activities and
promote visibility of the organization to the community.
c. Scholarship:
To coordinate a committee of five whose task is to select
recipients for scholarships.
d. Telephone:
To co-ordinate a telephone calling tree
e. Sunshine:
To be responsible for sending messages of condolence or get
well to members when appropriate.      
f. Attendance:
To be responsible for preparing and distributing nametags, greeting members and guests at member meetings.
g. Membership:  To encourage new memberships, determine the status of
prospective members as stated in the bylaws, maintain
membership records and welcome new members.                  
h. Annual Directory:
To organize, prepare and verify information to be published in the
annual University Women of Cambria Handbook and Directory.

ARTICLE IX: QUORUM
A quorum for a general business meeting is Twenty percent (20%) of the total membership.

ARTICLE X: AMENDMENTS

These By-Laws may be amended by a two- thirds vote of the entire membership after previous notification and presentation of the amendment to the membership.

ARTICLE XI: PARLIAMENTARY AUTHORITY

The authority of the organization will be Robert’s Rules of Order, Newly Revised.

 


Website Builder provided by  Vistaprint