UNIVERSITY WOMEN OF CAMBRIA BYLAWS 2022

Adopted May 1, 2022

BYLAWS

 

ARTICLE I: NAME

The name of this organization is the University Women of Cambria. We are a 501(c) 3 non-profit organization.

 

ARTICLE II: PURPOSE

The purpose of this organization is to encourage the pursuit of higher education by:

1. Awarding annual scholarships to qualified local students.

2. Promoting and participating in community endeavors that emphasize education.

3. Fostering fellowship among its members

 

ARTICLE III: MEMBERSHIP

Individuals who support the purpose of the University Women of Cambria are eligible for membership.

1. Membership may be denied or canceled for cause by a two-thirds vote

of the Board of Directors.

2. Participation in interest groups is available to all members.

 

ARTICLE IV: MEETINGS

Meetings for this organization are:

1. Held once a month from September through June, except for January.

2. Held for board members when called by the President.

 

ARTICLE V: DUES

Annual dues will be:

1. Established by a 2/3 majority vote of the total membership after having been notified in advance

that such a vote will be taken.

2. Payable by the May meeting and delinquent after the September meeting.

 

ARTICLE VI: OFFICERS

The officers of the organization will constitute the Board of Directors and will be:

1. President, First Vice President, Second Vice President,

Treasurer, Secretary, Immediate Past President,

Webmaster and Communications/Photographer.

Parliamentarian will be combined with Secretary.

2. In March, the Board of Directors will appoint a nominating committee of three members. This

committee will present nominations at the April membership meeting.

3. Elections will be held in May and installation of new officers will be held in June.

 

 

Duties of the Officers:

 

a. President(s)

It is the duty of the President(s) to:

1.Preside at all regular and Board meetings.

2.Schedule and conduct Board meetings, as necessary.

3.Appoint committee chairs and fill Board vacancies as they occur subject to the approval of the Board.

4.Oversee maintenance of the 501(c) 3 non-profit status of the organization.

 

b. First Vice President(s)

It is the duty of the First Vice President(s) to:

1.Act as Program Chair.

2.Preside at meetings in the absence of the President.

3.Assume the office of President should a vacancy occur in that office.

 

 

c. Second Vice President(s)

It is the duty of the Second Vice President(s) to:

1.Act as Ways and Means Chair.

2.Organize and supervise all fund-raising activities.

 

 

d. Secretary

It is the duty of the Secretary to:

1.Record the minutes of all meetings: monthly, board and special meetings called by the President.

2.Handle correspondence as requested.

3.Present for approval the minutes of the previous meeting.

 

e. Treasurer

It is the duty of the Treasurer to:

1.Collect dues and all other monies and disburse funds.

2.Maintain accurate records of all financial transactions with supporting documentation.

3.Prepare monthly Treasurer’s Report to be presented at scheduled member meetings.

4.Maintain annual record of all paid members for the 

Membership Chair.

5.Maintain list of paid reservations for each member meeting. (For the First Vice President and Attendance Chair to prepare name tags)

6.Track annual budget to actual activity for report at meetings of the Board of Directors.

7.The Treasurer plus the President and one other Officer shall be designated as authorized signer

at the organization’s financial institution.

8.At least annually, the President or her designee shall review the Treasurer’s records and reports for overall accuracy and completeness.

9.File forms with regulatory agencies required to maintain the organization’s 501(c) 3 non-profit status.

 

f. Past President(s)

It is the duty of the Past President(s) as a member of the Board of Directors to offer support and

advice acquired from past experience.

 

g. Webmaster

It is the duty of the webmaster to update the website as needed. The webmaster can also update the membership using the email list as needed.

 

h. Communications

It is the duty of the Communications director to work on publicity for the organization

 

ARTICLE VII: VACANCIES

Any vacancy occurring on the Board of Directors by reason of resignation, death or disqualification

of an officer or elected Director, may be filled by appointment by a majority vote of the remaining members of the Board of Directors. The newly appointed director will serve until the expiration of the term of the vacated position.

 

ARTICLE VIII: CHAIRS

The Chairs of the organization are:

1. Historian, Scholarship, Sunshine, Attendance, Membership, Hospitality

2. Duties of the Chairs are as follows:

a. Historian: To maintain the record of the organization’s activities

b. Scholarship: To coordinate a committee of five whose task is to select recipients for scholarships

c. Sunshine: To be responsible for sending messages of condolence or get

well to members when appropriate.

d. Attendance: To be responsible for preparing and distributing name-tags, greeting members, and

guests at member meetings

e. Membership: To encourage new memberships, determine the status of

prospective members as stated in the bylaws, maintain membership records, and welcome new

members

 

ARTICLE IX: QUORUM

A quorum for a general business meeting is twenty percent (20%) of the total membership.

 

ARTICLE X: AMENDMENTS

These Bylaws may be amended by a two-thirds vote of the entire membership after previous

notification and presentation of the amendment to the membership.

 

ARTICLE XI: PARLIAMENTARY AUTHORITY

The authority of the organization will be Robert’s Rules of Order, Newly Revised